We support several collaboration models to help organisations work together on shared programmes, pathways, and credentials. The right approach depends on how closely providers want to collaborate and whether badges, activities, or pathways need to be shared.
Below are the most common collaboration options and when to use them.
Adding a provider to a badge
This option is best when one organisation owns a badge but wants other providers to use it within their own pathways or activities.
How it works
A community admin (for providers in the same community) or a platform admin (across communities) adds the additional provider to the badge.
The badge appears on the added provider’s profile.
The badge can be used in new pathways or activities created by that provider.
Issuing activity and statistics are tracked separately for each provider.
Some notes:
Provider admins cannot add other providers to a badge themselves. To set this up, ask your community admin or contact Navigatr support.
At least one provider is required on every badge. There is no upper limit, but adding many providers can dilute recipient and stats views for each one.
Creating a copy of a badge
This option is best when providers need more control over badge content, branding, or metadata.
How it works
Community admins can create a copy of an existing badge on behalf of another provider.
The copy is created as a Draft, named after the original with "(Copy)" added, so it is not live until you publish it.
It can be customised freely, including design and badge data. The "Earn this Badge Link" is not carried over, so re-add it if the badge needs an Earn Badge button.
If the original was quality assured, the copy does not inherit the quality assured mark and its badge image is cleared. Upload a new image before publishing, since a badge with no image cannot be published, and put the copy through quality assurance again if it should carry the mark.
The badge displays only the issuing provider’s details.
Recipient tracking and issuing statistics are kept separate from the original badge.
Pathways collaboration
This option is best when organisations want to collaborate on learning journeys without sharing individual badges.
How it works
Each provider maintains ownership of their own badges.
Joint pathways can be featured on multiple provider profiles.
Community and provider admins can track pathway completion data.
Note: Activities have a single owning provider and cannot be added to a second provider. To share activities, use the Partnership Provider Profile pattern instead.
Partnership provider profile
This option is best for long-term or formal partnerships delivering a programme together with shared ownership.
How it works
Community admins can create a shared provider profile for the partnership.
Badges, activities, and pathways are managed jointly.
Issuing activity and statistics are shared across all participating organisations.
Badges from multiple organisations can be issued under the partnership profile.
Note: For an internal department-style structure (such as faculties within a university), set each sub-unit’s provider type to Department. All sub-units then sit visibly inside the parent community.
Sharing badges via the Badge Library
This option is best when you want your published badges to be available to any other provider on the platform, without setting up a direct partnership.
How it works
A platform admin ticks Add to Badge Library for your provider, in Settings under Permissions.
Your published badges appear in the shared Badge Library.
Any other provider can then add your badges to their own pathways.
When another provider adds one of your Badge Library badges to a step in their pathway, your provider is automatically added to that pathway. Your provider admins get an email, your organisation is listed under "Provided by" on the pathway page, and that pathway then appears alongside your own on your provider profile.
Issuing activity and statistics remain attributed to whichever provider issues the badge.
Note: this makes Badge Library sharing two-way rather than a one-way borrow. If the pathway had only the borrowing provider on it before, its header changes from that provider’s name to "Available from multiple providers". Removing a provider that was added this way needs a platform admin, or a community admin of that provider’s community, so contact Navigatr support at [email protected] if a pathway needs to be unpicked.
Tip: If you’re unsure which collaboration setup best fits your use case, or if you need help with configuration, contact the Navigatr support team at [email protected].