Creating an activity
Log in to your Navigatr account and go to the Activities section under Content.
Create New Activity:
Optionally, select a badge to award to participants who attend this activity, making sure you have the necessary permissions to issue it. A badge is not required — you can create an activity without one, but without a linked badge there is nothing to issue when attendees are marked as attended.
Provide key details for the activity, including the name and type. Activities can be one of seven types: Workshop, Training, Course, Volunteering, Wellbeing, Event, or Other. The type sets the wording of the activity’s descriptor line and powers the type filter when browsing activities. It does not change the activity’s icon or colour — the placeholder image is based on the activity’s date and coloured by its status.
Write a brief description that summarises the purpose or content of the activity to inform potential attendees.
Add skills tags to highlight competencies participants will gain, which can also enhance the activity’s discoverability.
Set availability to either open to all users or restricted to a specific audience.
Indicate if the activity is in-person, online, or a combination of both. For in-person activities, provide the location details.
Optionally, specify the start and end date and time for the activity. Dates are not required — you can leave them blank, and an activity without dates simply stays available and never expires on its own.
Add the relevant links for attendees:
Booking URL: where attendees go to book a place. If an attendee later says they’re not going, we remind them to cancel their ticket at this link.
Online Join URL: the meeting link for online or hybrid activities. Once an attendee has registered, it becomes the Join online button on the activity page.
Information link: an optional external page with extra detail about the activity.
Optionally, upload a cover photo or additional image to visually represent the activity.
Include any accessibility information that will help attendees plan ahead. You can flag:
Wheelchair-accessible entrance
Wheelchair-accessible toilet
Baby-changing facilities
Information desk available
Choose relevant industries to categorise the activity and improve its visibility to users interested in those fields.
Save and Publish: Once your activity is complete, save it as a draft if it’s not yet ready for publication, or publish it to make it available to the target audience.
Alternative way to create an activity
You can also create an activity directly from a badge’s admin page. This is useful if you already have a specific badge in mind that you want to award through an activity. Open the badge’s admin page, choose the option to create an activity, and the new activity will be linked to that badge automatically, saving time on setup.
Create an activity with AI
On a badge’s admin page, choosing to create an activity offers a Use AI option. Provide the badge plus an optional prompt with extra context (such as the audience, format, or date), and the AI Badge Assistant drafts the activity name, description, type, and tags for you. You stay in control: review the draft, edit anything you want to change, then save or publish as normal.
Note: AI creation uses the same pattern as the AI Badge Assistant. The badge you start from sets the skills focus, and your prompt sharpens the detail.
How attendance works
Attendees mark themselves as Will attend on the activity page. When the activity takes place, you can mark them as attended in three ways, and the linked badge is issued automatically:
Issue badge from the attendees tab: open the activity’s attendees tab and use the Issue badge button next to each attendee.
QR check-in: scan an attendee’s QR code with the check-in scanner to mark them as attended.
Library card barcode: where enabled, scan an attendee’s library card barcode to check them in.
Managing an activity
Edit: Modify an existing activity by updating any of its details.
Duplicate: Create a copy of an activity to quickly set up similar or recurring events.
Publish: Move a draft activity live so it appears on the public Discover page.
Cancel: Cancel an activity that can no longer take place. The activity stays visible on its public page with a Cancelled chip and a strike-through on the date, and every registered attendee receives an email titled CANCELLED: {activity name} has been cancelled along with an in-app notification. Cancel is available on activities only, not on pathways.
Expire: Mark an activity as no longer running while keeping it in your records.
Delete: Remove an activity entirely if it’s no longer needed.
Tip: For any questions or additional help, contact [email protected].